Room Hire

Request to hire and letting agreement – Private hire

I………………………………… Name BLOCK LETTERS

Address……………………………………………………………………………………..

would like to hire St. John’s Church Hall  / Ansley Village Church Hall / The Annexe

on ………….……… from ………….to ……..… .at a total cost of £…………

For a ……………………….(e.g. party)    Number anticipated…………….

Safeguarding

I agree to take full responsibility for the welfare of the children, young people and/or adults at risk who attend the event on the above date and will take all reasonable steps to prevent harm to children, young people and/or adults at risk.

I am aware that our activity is not covered by the church’s insurance.

I will be responsible for the cost of any damage caused to either the property or fixtures and fittings in the hall during the time of hire.

I will particularly ensure that :-

  • Emergency procedures are known as laid down in the notice displayed.
  • Any incident relating to Safeguarding is reported immediately.
  • In the event of an injury an accident report is completed as soon as possible and handed to the letting officer.
  • I will inform Cooper if alcohol is going to be brought on to the premises.
  • I will not take into the hall any hazardous substances e.g. gas bottles etc.
  • Tables and chairs to be stacked in accordance with instructions displayed.

I will leave the hall clean and tidy, toilets flushed, all equipment switched off, rubbish cleared away and the party will depart quietly.

In the event of an emergency please contact as soon as possible one of the following.

Mrs Cooper on 07833301655 for St John’s    Mrs Ryan on 024 7639 4899 for Village Church Hall   Mrs Antill  on 077889 17822 for the Annexe

Church Warden M. Antill 01827 874520

Church Warden M. Freestone 024 7638 1833

I agree that I have read and will abide by the letting policy displayed

 

Signed ……………………………………….Date………………………

Thank you for hiring our hall.

Please complete and return one copy and keep the second. 

A full copy of all Ansley Church’s policies for the building and report forms are kept in the First Aid drawer in the kitchen. Or found on the church website www.ansleychurch.org

If a setting up period is required an additional charge for between times will reflect the time of day.

Please note your things will not be covered by our insurance.